Managing an inventory of owned and leased furniture and equipment can be a real challenge today. When it's your responsibility to keep accurate records of hundreds or even thousands of fixed assets, the whole process can be an administrative nightmare.
Today, more and more organizations are requiring an annual complete physical inventory of company assets, which unless automated, is a very labor-intensive project. Performing a manual physical inventory, no matter how the tasks are simplified and delegated to individual departments or areas, is only the first step. Masses of data are useless if the information cannot be sorted, and rearranged for lists to be typed of items found and missing items be identified by manually looking on previous inventory listings. This process is not only lengthy and labor intensive, but also the human factor causes inadvertent errors.
Barcode technology has long been recognized as the quickest, most accurate and most efficient method of tracking items. Barcodes are commonly used by companies and organizations to track inventory, records and capital assets. Once each item in your asset inventory has been labeled with a barcoded asset label, taking a physical inventory is quickly accomplished by an individual using a portable barcode scanner. The room or area is scanned and then each labeled asset is scanned. The process is repeated until all the rooms and areas have been scanned and then the information is uploaded into MasterTrak.
That is all there is to it. MasterTrak will take care of the rest. MasterTrak produces your reports for you. With the Custom Report Writer, you can produce any type of report, including complete listings and inventory date, exception reports which show assets missing, moved and new. You can even produce reports with total counts, sorted by any field on the report.
Adding inventory to MasterTrak is a snap. If you already have an existing database of assets, it can be imported into MasterTrak using the Universal Data Importer, which allows you to map your own fields of data to the selected fields within MasterTrak. Once you import your data, the database is established and you can start producing reports and managing your assets.
MasterTrak allows you to add a digital picture of the asset to the database. This provides additional identification and security for your assets.
If you do not have an existing database, MasterTrak can generate a catalog of items by assigning a catalog number for each item along with the common descriptive information about that item. To add items, using the catalog, you simply scan the Room number with the portable barcode reader, then scan the item number from the catalog which corresponds with the item you are about to label, then scan the barcode label which you apply to the asset item. When you are finished, simply upload the information and MasterTrak will automatically create the database of items along with the catalog descriptive information about each item.
This method ensures accuracy of items in the database and also greatly speeds up the start up period. For items not on the catalog, items can be added individually using the ADD feature and using pull down menus to speed data entry.
MasterTrak has many unique features, including the Universal Data Converter and Exporter, Custom Report Writer, PM scheduler, all fields can be renamed, and a check in or out feature.
MasterTrak is compatible with Easy*Image™ document imaging software. The addition of this software provides instant access to your documents. You have instant access to purchase orders, maintenance records, and repair orders. This allows you to FIND, VIEW, and PRINT documents directly from your PC.
MasterTrak can track items that leave the premises and know which items are checked out and if out, who has them. Reports can be generated showing the check out data and if applicable, the scheduled return date or if it is overdue. This is a useful tool for keeping track of laptops and software.
